Executive Secretary Jun 2007 - May 2008 WORK EXPERIENCE Abdul Aziz Al Fawzan Trading Est. Kingdom of Saudi Arabia Dammam Reporting to : General Manger o Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. o Attend meetings and keep minutes. o Receive and screen phone calls and redirect them when appropriate o Handle and prioritize all outgoing or incoming correspondence e -mail, letters, packages etc. o Make travel arrangements for executives. o Handle confidential documents ensuring they remain secure o Prepare invoices or financial statements and provide assistance in bookkeeping. o Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders. o Maintain electronic and paper records ensuring information is organized and easily accessible. Human Resources Coordinator May 2008 – Jan 2018 Al Suwaidi Holding Company Limited Kingdom of Saudi Arabia AL khobar o Assist management in the development of strategic plans and develop the company's goals. o Prepare Procedure of human resources management policies and internal regulations regulatory. o Study the training requirements for employees and develop their skills. o Recruitment , Preparing employment offer - contracts, periodical performance evaluation, initiate for promotions, increments, awards, rewards, recognition and compensation of employees. o Assist in Managing HR Budget o Interact professionally with other employees, customers and suppliers o Manage Procurement, Sourcing Employee Vehicles, Insurance providers and suppliers o Preparing & managing the Employee Personal records, Employee Contracts, Processing Vacation Rights and End of Service Benefits, o Preparing documents for Iqama processing, renewal, Passport renewal, Exit/Re- entry, Chamber of commerce attestation etc. o Maintain records and ensure timely renewal for - Iqama, Driving License expiry dates, Govt. licenses and registrations etc. o Create and update the employee database regarding their salary, personal details, o Processing utility bills like telephone bills, electricity bills, water bills for payment and maintains the same. o Manage transit accommodation - Arranging hotel booking, air ticket etc. for the guests and employees. o Manage recruitment formalities - Arranging visit visa for the employees and guest. o Monitor the employee’s discipline, punctuality adherence to the company policy. o Take corrective / disciplinary actions to maintain the discipline in the company Interpret the labor law/ company policy to the employees. o Advice the accounts department regarding the payments to be made to the service providers and suppliers. o Preparing & maintaining the Employee Personal records, Employee Contracts, Processing Vacation Rights and End of Service Benefts, arranging the Purchase of new Vehicles, Maintenance of the Vehicles, arranging Driving License etc. o Arranging shipment pick-up and delivery of the shipments from overseas and also local though shipping companies and local transporters. o Arranging the customs clearance. o Verify the invoices from the shipping companies and transporters. o Preparing and updating the shipment status and movements. o Assist the Administrator in all the daily activities. o Maintain daily attendance record and submit to the Admin. at the end of every month for payroll processing. o Arrange Hotel booking and Air Ticket booking for all the employees. o Mail room management - Distribute incoming/outgoing mail/couriers. o Arrange the maintenance and service of office equipment such as Photo Copy machine, fax machine, Telephone system etc. o Generate monthly report from the billing system. o Check the personal calls on each extension and prepare the advise memo to accounts department for salary deduction on a monthly basis. o Work on government programs such as (Muqeem- Tamm- Gosi - Labour Office) etc.